The bill nobody totals up.
DEAR and QuickBooks don’t sync themselves. Someone manually bridges them — every week, every GRN, every journal entry. That someone is you.
Three things stop happening on Monday morning.
Reconciling DEAR with QuickBooks takes us two days at month-end.
One system. No reconciliation ever.
Stock movements and goods receipts post to the GL automatically — no CSV exports, no manual journal entries. Your books are current the moment a GRN is processed.
Vendors email "where's my payment?" five times a week.
Vendor portal shows payment status in real time.
Every supplier gets a portal login. They can see which bills are approved, queued for payment, or already transferred — without calling anyone. The emails stop.
Customer disputes an invoice. The data is in three places.
One linked record: order, shipment, invoice.
Customer order → picking slip → delivery confirmation → invoice — all on the same record. When a dispute lands, one click shows everything. No digging through DEAR, QuickBooks, and email.
Five modules. The rest are upside.
PrimeBase ships with eleven. For wholesale and distribution, these five eliminate the manual work — and they’re in every plan.
Inventory
Stock levels, batch tracking, expiry dates, and GRNs — one place, always accurate.
Accounting
Vendor bills, customer invoices, and your GL — auto-posted from every stock movement.
Vendors
Goods receipts and vendor bills — all linked to the same record, none re-typed.
Customer Portal
Buyers log in, see their orders and invoices, and pay — without calling your team.
Vendor Portal
Suppliers see bill status and payment dates. The "where's my payment?" emails stop.
The things wholesale businesses ask before switching.
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