The admin that runs beside every shoot.
Bookings in Calendly. Contracts in Dubsado. Galleries on Pixieset. Invoices in FreshBooks. Deposits via Stripe. And the client asking where their link is — again. None of it connected.
Three things stop happening on Monday morning.
Contracts go out via email and clients forget to sign for three days. Every booking is on hold until they do.
Contract sent to the client portal. Signed the same day.
When Marcus and Priya book, they receive a portal link — not a DocuSign email. They open the contract, read the full agreement, and sign directly in the browser. Both parties get a confirmation. The booking is locked in within hours, not days. No Dubsado, no HelloSign, no third-party subscription.
Galleries get delivered as Dropbox or Pixieset links. Clients lose the email, the link expires, and they're asking again three months later.
Client portal. Gallery, contract, and invoices — always there.
Every client has a permanent portal page. The gallery is uploaded directly to their record — not a time-limited share link. Clients can log in a year later and download their photos again. The contract, deposit receipt, and final invoice are all there too. One login replaces every file-sharing link you've ever sent.
Final invoices go out after delivery and nobody pays until you've chased them twice. Cash flow suffers every single month.
Deposit at booking. Balance before delivery. Built into the flow.
The split is agreed at the proposal stage — 50% deposit at booking, 50% balance before the gallery is released. The deposit invoice is raised at booking. The final balance invoice is raised before delivery. Two clear stages — no chasing, no delivery before payment.
Five modules. The rest are upside.
PrimeBase ships with eleven. For photographers and event studios, these five replace the stack of tools running alongside every booking — and they’re in every plan.
Appointments
Consultation and shoot scheduling with automatic confirmation, reminders, and calendar sync. No phone-tag, no double-bookings.
Smart Documents
Photography agreements, model releases, and usage licences — drafted from templates, sent via portal link, and signed digitally. No DocuSign subscription.
Estimates
Package proposals with itemised deliverables, pricing options, and payment schedules. Client receives it in their portal and accepts with one click.
Accounting
Invoice in two stages — deposit at booking, final balance before delivery. Line items carry forward from the accepted proposal. No re-entry.
Customer Portal
Clients log in to sign contracts, pay deposits, download their gallery, and view all past invoices — permanently accessible, no expiring links.
The things photographers ask before switching.
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