Proforma Invoice Format Guide
A proforma invoice is a preliminary document used in international trade and business transactions. The correct proforma invoice format ensures your document is accepted by customs, banks, and customers. Understanding the standard structure helps you create professional, compliant invoices.
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Standard Proforma Invoice Format
A standard proforma invoice format includes: header with seller information and logo, buyer details section, invoice number and date, itemized product or service list with descriptions, quantities, unit prices, and totals, subtotal, taxes, and grand total, payment terms and conditions, delivery terms, and footer with additional notes or instructions.
Formatting Guidelines
When formatting your proforma invoice, use clear headings, consistent spacing, and professional fonts. Include all necessary details without cluttering the document. Use tables for line items to maintain readability. Ensure currency symbols and decimal places are clearly visible.
International Format Requirements
For international transactions, your proforma invoice format must comply with customs requirements. Include harmonized system (HS) codes for products, country of origin, shipping method, and incoterms. Some countries require specific formats, so research destination country requirements.
Common Use Cases
- Export documentation
- Customs clearance
- Bank letter of credit requirements
- International trade compliance
- Professional business documentation
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